All-in-one AI workspace for teams

AI that manages your projects,
so you don't have to.

Tell CollaboraOne what needs to get done. It creates tasks, schedules meetings, updates clients, and keeps your team on track - all from one place.

Features

AI runs the busywork.
You run the business.

Every tool your team uses every day, managed by AI, in one workspace. No tabs, no context switching.

Projects with sprint progress.

Each project groups tasks, docs, meetings and milestones. Track completion with per-sprint charts.

Acme Rebrand
18/29
Helio Launch
8/24
Northstar QA
21/23

Board · Rows · Milestones · Notes

Four task views built for how studios actually work. Switch layout, never lose context.

Meetings + public booking

Stream-powered video and Calendly-style scheduling.

Calendar with agenda

See every deadline, meeting, and milestone at a glance.

Real-time chat

Thread-based conversations scoped to each project.

Upload Files with Drive sync

Upload files of any type directly to your project. Automatically syncs to Google Drive.

any file type | drive-synced

Clients & Members

Invite clients to scoped dashboards. Manage team roles.

scoped | invite-only

Integrations that don’t break flow.

Google DriveGmailGoogle MeetZohoAsanaClickUp

AI in Action

Watch AI handle real work.
No setup, no prompts needed.

See how CollaboraOne's AI creates tasks, schedules meetings, and updates clients - all from a single message.

CollaboraOne AI
running
Create the sprint tasks for the Acme website redesign — wireframes, design system, and dev handoff.
Ask AI anything…
Plans work from contextTakes actions across toolsKeeps you in control

A look inside

See AI manage the work - not just track it.

Each page shown exactly as it appears in the workspace - same data, same density, same controls.

Dashboard

Welcome back, Sarah

9 open tasks across 3 active projects · 14 tasks total.

TasksProjects New project

Open tasks

9

Total tasks

14

Active projects

3

All projects

5

Tasks · status

View all →
New
2
Started
3
Pending
4
Completed
5

Last 14 days

Closed this wk

4 +33%

Up next · meetings

Calendar →

Sprint retro

Today · 2:30 PM

1h

Orbit design review

Tomorrow · 10:00 AM

1d

Zenith kickoff

Wed · 9:00 AM

2d
Projects

All

5

Active

3

On Hold

1

Completed

1

Search projects...
AllActiveCompletedOn holdPending
5 / 10 projects
Professional plan
1Acme RebrandActiveMay 15
62%
2Helio LaunchActiveJun 1
34%
3Northstar QAActiveApr 28
91%
4Pintail DocsCompletedApr 10
100%
5Lumen DashboardOn HoldJun 30
25%

Pricing

AI-powered, from day one. Pick your tier.

Pay monthly. Upgrade instantly. Downgrade at period end. AI credits reset with your plan.

Free

$0

Try CollaboraOne with a single client.

  • 250 AI Credits
  • 3 Members
  • 1 Client Dashboard
  • 2 Video Meetings
  • Unlimited Tasks
  • 1 Integration
  • 2 Projects

Starter

$25/mo

For freelancers running multiple clients.

  • 1,750 AI Credits
  • Up to 5 Team Members
  • Up to 5 Clients
  • 5 Active Projects
  • Unlimited Tasks
  • 10 Video Meetings
  • Basic Integrations
  • Basic Support
Most Popular

Professional

$50/mo

For small studios shipping for many clients.

  • 3,750 AI Credits
  • Up to 10 Team Members
  • Up to 10 Clients
  • 10 Active Projects
  • Unlimited Tasks
  • 20 Video Meetings
  • Advanced Integrations
  • Priority Support

Business

$100/mo

For agencies with compliance and scale needs.

  • 10,000 AI Credits
  • Up to 20 Team Members
  • Up to 20 Clients
  • Unlimited Active Projects
  • Unlimited Tasks
  • 40 Video Meetings
  • Custom Integrations
  • 24/7 Dedicated Support

Customers

Teams who let AI take the busywork.

“We replaced four tools with CollaboraOne. The sprint board alone shaved a day a week off project management.”
MO

Maya Okafor

Founder – Northwind Studio

“The client portal is a quiet superpower. They see exactly what they need, and we stopped fielding ‘where is X’ messages.”
DP

Daniel Park

COO – Helio Inc.

“Calm is the right word. Nothing screams. Everything just works.”
JT

Jordan Tate

Designer – Independent

FAQ

Common questions.

What happens to my data if I cancel?

Your data is safe. All your projects, tasks, documents, meetings, and client information will remain fully intact until the end of your billing period. We will notify you in advance of any changes.

How does CollaboraOne’s AI actually help me?

CollaboraOne’s AI manages your projects for you - it can create tasks, schedule meetings, summarize documents, or handle bulk actions, all in plain English. It works across everything inside CollaboraOne, so you don’t have to repeat yourself.

How do clients access the client portal?

Clients receive a dedicated invite link from you. They sign up through that link to create their own account and are then granted access to their personalized client dashboard separate from your internal workspace.

What can the AI access inside CollaboraOne?

The AI has access to your projects, documents, and tasks within CollaboraOne. This allows it to understand the full context of your work and take meaningful actions without you having to explain everything from scratch.

Is there a limit on team members or clients I can add?

Yes, limits depend on your chosen plan. Each plan specifies the number of team members and clients you can invite. You can check the Pricing section for details on what each plan includes.

What powers the video meetings feature?

Video meetings in CollaboraOne are powered by Stream.io, a reliable real-time communication infrastructure. You can schedule and join meetings directly from your dashboard without any third-party app.

Does CollaboraOne work on mobile?

Yes! CollaboraOne is fully accessible on mobile devices. You can manage projects, chat with your team, check tasks, and more all from your phone or tablet.

What can my clients see in their dashboard?

Clients only see what’s relevant to them: files you’ve shared with them, scheduled meetings, approval requests, and the chat thread with your team. They cannot see your internal tasks, team conversations, or any other workspace data.

Does CollaboraOne integrate with other tools?

Yes! Google Drive, Gmail, and Google Meet integrations are available right now. You can manage files and meetings directly from our dashboard. More integrations (like Notion, GitHub, etc.) are coming soon. You can submit your integration requests and we’ll build what matters most to you.

Does the AI work automatically or do I have to manage it?

The AI doesn’t just run on its own it clarifies what you mean first, then takes action. Think of it as a smart assistant that checks with you before doing anything, so nothing gets done by accident. You stay in control, without having to micromanage.

Let AI manage your projects.
You run the studio.

Spin up a workspace in under a minute. Cancel anytime - your data is yours.

Talk to sales